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Work at Interloc Solutions

Email info@interlocsolutions.com to apply. Please indicate the role to which you are applying in your email.

We are seeking candidates for the following roles:

Accounts Payable/Receivable Specialist - Folsom, CA

Posted by Nancy Palmer on Mar 5, 2019 7:28:09 PM

Interloc's Folsom headquarters has an immediate need for an Accounts Payable/Accounts Receivable associate. This position is responsible for processing client invoices and revenue collection, regularly communicating with internal employees and external clients as needed in support of revenue generation, and drive problem resolution.

Duties and responsibilities

Ownership for monthly invoice processing, both services and expenses

    • Prepare and send client invoices (monthly cycle)
    • Collect client required timesheets
    • Update/maintain Expense Report Tracker
    • Generate invoice lists
    • Track payment/collections
    • Ensure client accounting requirements are met
    • Escalate issues to management in a timely manner
    • Manage invoice cycle to complete the process on time
    • Input invoice into Sage

Collect and maintain relevant/required information for monthly invoicing

    • Maintain client portal log-in information
    • Maintain client contact information (Invoicing Contacts spreadsheet)
    • Regularly audit bill rates for accuracy
    • Collect any required information for invoicing, examples: milestones, BD negotiations updates, PO revisions/changes, rate changes
    • Collect expense receipts, ensure expense requirements are met

Develop rapport with client accounting contacts

    • Send email follow-up to client accounting to ensure invoice receipt
    • Regular follow-up with client accounting regarding payment status
    • Ensure prompt reply to any client email requests for information
    • Build client accounting profile (tickler file)
    • Update list with any client contact changes

Input invoices into Sage (financial application)

    • Enter client invoices
    • Enter month end reporting

Independent execution and knowledge of core job responsibilities

    • Perform regular cycle driven tasks without assistance
    • Reports on-time and 100% accurate
    • Invoice delivery by pre-identified deadline – 100% accuracy
    • Sage entry without direction/assistance – less than 1% error rate
    • Perfect attendance
    • Demonstrate ability to problem solve

Support ad hoc projects as needed

Qualifications

High School diploma required, some college preferred

Outstanding communication skills

Minimum 3-5 years accounts payable/receivable experience

Customer service experience required

Ability to multi-task in a fast pace environment

Proven ability to work independently with little supervision

Excellent attendance record

Intermediate Excel, Word, Outlook, and Google application experience

Minimum 5 years work experience in a professional office environment

Requirements

Must be able/willing to adjust job responsibilities as business conditions dictate (flexible)

Job schedule: Monday – Friday, 8:00am – 5:00pm

Topics: Jobs